Receptionist

  JOB POSTING

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community.  As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

POSITION TITLE:    Receptionist                     

DEPARTMENT:            Finance           

SUPERVISOR:              Finance Managers       

TERMS:                        Full-Time, Permanent

REFERENCE #:             2024-025 (REPOST)    

PURPOSE OF POSITION:

This position is the first line of client contact and is responsible for responding to inquiries and operating the main switchboard for the organization in a professional, client focused and timely manner.

DUTIES AND RESPONSIBILITIES:

• Supports and assists the entire Administration Department by receiving calls, organizing and completing day-to-day receptionist duties to ensure professional quality client centred service. (95%)

• Receives and responds to in person and telephone enquiries.
• Routes calls, greets visitors, and directs clients to appropriate service providers, meeting rooms and office locations.
• Provides general information, as requested.
• Maintains, updates and distributes staff directories on a monthly basis.
• Maintains the answering machine, call Pilot, internet and phone system, including liaising with external service providers.
• Assists others with the phone system, voicemail and client I.D., including notification to external service providers regarding location changes.
• Picks up mail daily, opens, sorts, date stamps and distributes and/or delivers mail, correspondence, faxes, messages, and emails, as appropriate.
• Coordinates membership mail outs, including stuffing envelopes, sealing envelopes and running mail through postage machine.
• Collects and distributes parcels and/or courier items.
• Completes filing in a timely manner, as required.

• Maintains confidentiality on all matters relating to the affairs of TteS.

• Performs all duties and responsibilities in accordance with TteS policies, standards, and procedures.

2. 5% All Other related duties as required and directed.

Professional Certification, Education and Experience:

Minimum highschool diploma and a combination of one (1) year clerical/administrative support experience, education and/or training or an equivalent combination of education and experience.

Experience/training in keyboarding Internet, the Microsoft Suite of software products and any other standard computer applications.

Skills and Abilities:

• Exceptional interpersonal and communication skills with ability to use tact and diplomacy. Excellent customer services skills Cooperative attitude and sense of teamwork
• Excellent filing and organizational skills.
• Flexible, committed, and enthusiastic.
• Ability to work in a multi-cultural setting.

HOURS OF WORK:      Normal Day shifts – 7 hours. Non-normal shifts may be required.

PAY GRADE:                Starting at $20.08-$22.18/hour depending on education and experience

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.

Deadline for the Job posting is May 14th, 2024 by 2:00pm

Submit Job Application Form, cover letter, resume, and references

online: https://tkemlups.ca/employment/

or at our Human Resources office #200 – 330 Chief Alex Thomas Way.

Office Hours are Monday to Friday 8:00 am to 4:00 pm &

closed for lunch from 12:00 pm to 1:00 pm

We require each applicant to fill out

an online application form which can be found at:  https://tkemlups.ca/employment/

Any late submissions or submissions without the job application form will not be considered.