Filing Clerk

Job No: TTES100

Location: Kamloops

Employment Status: Full-Time

Closing Date: 31 Jul 2024 PDT

  JOB POSTING

 

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community.  As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

 

POSITION TITLE:    Filing Clerk             

DEPARTMENT:            Housing Division     

SUPERVISOR:              Housing Manager    

TERMS:                         Full-Time, Permanent

REFERENCE #:             2024-064        

 

Purpose of Position:

 

The purpose of this position is to provide organizational and filing support the entire Housing Division in a timely manner.

 

Duties and Responsibilities:

 

• This position is responsible for maintaining the Administration filing system in both hard copy and electronic format, for record keeping, mail and fax log in and distribution of documents. (95%)
• Provides filing assistance as requested (Paper and Digital)
• Maintains the Housing Department filing system and keeps records in hard copy and electronic format including our Housing Database – Rent Manager.
• Organizes and archives records and documents.
• Deals with vendors, TteS department and Housing staff while keeping logs of invoices and purchase orders.
• Retrieves data and files for other Housing Department personnel.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies.
• Processes requests made by other Housing staff for bandmembers.
• Creates new tracking sheets for projects and provides needed information on financial submissions.
• Classification and summarization of petty cash and credit card expenses, reimbursements, claims, disbursement and other for Housing Department.
• Deal with all requests to access files and keeps logs of invoices and purchase orders.
• Track incoming and outgoing mail and distribution to relevant recipients.
• Maintains confidentiality on all matters relating to the affairs of the TteS.
• Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.

 

 

2. 5% Other related duties as necessary.

 

 

Professional Certification, Education and Experience:

 

A combination of 1-year clerical/administrative support experience, education and/or training.
Experience/training in keyboarding, word processing, spreadsheet, the Internet, databases and other standard computer applications.

 

Financial Responsibility:

 

Does not have budget responsibility.

Assists the Housing Department with tracking projects and accounts.

 

Skills and Abilities:

 

• Excellent organizational and planning skills.

• Must have strong teamwork and cooperation, service orientation skills.

• Ability to work in a multi-cultural setting.

• Must have excellent filing and organizational skills.

• Exceptional interpersonal and communication skills with ability to use tact and diplomacy.

• Flexible, committed and enthusiastic.

• It is expected that all TteS employees be willing to continuously upgrade their skills and knowledge, and to further their formal training.

 

 

HOURS OF WORK:      Normal Day shifts – 7 hours. Non-normal shifts may be required.

PAY GRADE:                Starting at $20.08-$22.18 depending on education & experience

 

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.

 

Deadline for the Job posting is July 31^st, 2024 by 2:00pm

 

Submit Job Application Form, cover letter, resume, and references

online: https://tkemlups.ca/employment/

or at our Human Resources office #200 – 330 Chief Alex Thomas Way.

Office Hours are Monday to Friday 8:00 am to 4:00 pm &

closed for lunch from 12:00 pm to 1:00 pm

 

We require each applicant to fill out

an online application form which can be found at:  https://tkemlups.ca/employment/

 

Any late submissions or submissions without the job application form will not be considered.