Project Assistant

  JOB POSTING

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community.  As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

POSITION TITLE:     Project Assistant             

DEPARTMENT:            Planning and Engineering    

SUPERVISOR:              Planning and Engineering Manager

TERMS:                        Full Time, 1-year term with chance of extension    

REFERENCE #:             2023-101        

PURPOSE OF POSITION:

Reporting to the Planning & Engineering Manager, the Project Assistant supports the management, development, and implementation of capital projects, including Le Estcwicwéy̓ (The Missing) Residential School and other community projects. The Project Assistant ensures that community projects are completed successfully on time, on budget, and in accordance with TteS objectives.

The Project Assistant is primarily a supporting role that offers a great opportunity to learn about all aspects of land development.

The Project Assistant is a talented, multi-tasking individual who is self-motivated, curious, and has the ability to embrace diverse challenges while being focused on end results. The Project Assistant provides assistance to TteS Project Managers in all aspects of a development project — from conceptual planning, feasibility analyses, municipal approvals, community and stakeholder consultation, funding applications, construction oversight through to completion and project close-out.

DUTIES AND RESPONSIBILITIES:

Duties and Responsibilities: (95%)

This position reports directly to specific TteS Project Managers and responsibilities include:

• Arranging meetings, taking minutes, tracking action items.
• Managing team schedules
• Issuing RFPs, summarizing submissions, notifying proponents of outcomes.

• Coordinating public consultation events and neighbourhood engagement.
• Assisting with managing project consultants.
• Managing electronic and hard copy files and file sharing sites.
• Preparing applications to regulatory bodies, lenders and funders.
• Conducting general research and program analysis.
• Assisting with RFP responses and grant applications.
• Supporting the project team in general.
• Assist TteS client departments to clarify their objectives and resources
• Support the management of project workflow
• Manage relationships and coordinate with stakeholders, and project team for the flawless execution of projects.
• Coordinate and/or obtain permits and licenses from appropriate authorities.
• Support reporting to Indigenous Services Canada, First Nations Health Authority, and other funding agencies.
• Develop, monitor and update the project scope, budget and schedule.
• Complete monthly project reporting including change order management and quality assurance.
• Prepare reports for leadership regarding status of projects.
• Ensure that project milestones are achieved and documented
• Support regular project meetings
• Support community consultation events and engagement.
• Contribute to the ongoing improvement of TteS administrative systems and procedures
• Perform all duties and responsibilities in accordance with TteS policies, standards, and procedures.
• Awareness of reconciliation and application of the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) in Canada - in all aspects of work with TteS.
• Maintain confidentiality on all matters relating to the affairs of TteS.

Other related duties as necessary (5%)

Professional Certification, Education and Experience:

• A post-secondary degree/diploma in a technical or related field.
• (Management/business, non-profit, real estate, building design, finance, urban planning, and/or engineering, etc.)
• Project Management Professional (PMP) designation or equivalent certification is an asset
• 1-2 years of progressive and proven experience with construction project management representing owners.
• An acceptable equivalent combination of training and experience may be considered.
• Must possess a valid Class 5 BC Drivers Licence.
• Knowledge of the construction, appraisal, feasibility analysis, community consultation and municipal development approval processes
• Ability to manage multiple tasks and competing demands simultaneously.
• Knowledge of government funding mechanisms and approval processes
• Strong skills in Office (Excel, Word, Powerpoint).

Skills and Abilities:

• Loves learning and developing new skills as part of a progression towards future Project Manager responsibilities.
• Enjoys working with a diverse group of stakeholders and TteS staff members.
• Enjoys being part of a team and recognizes the importance of each member of the team and their roles.
• Enjoys the details, getting things right, staying organized, developing systems.
• Self-motivated, and reliable.
• Strong attention to detail, organized, with excellent written and verbal communication.
• Proactive, positive, and creative problem solver and solution seeker.
• Friendly, collaborative team-player with a focus on productive outcomes.
• Possesses excellent people skills.
• Strong ethics and knowledge of confidentiality.
• Experience working with First Nations communities, organizations, and programs.
• Strong knowledge of Secwepemc protocols, practices, and worldviews.
• It is expected that all TteS employees be willing to continuously upgrade their skills and knowledge, and to further their formal training.

HOURS OF WORK:           Normal Day shifts – 7 hours. Non-normal shifts maybe required.

PAY GRADE:                       Starting at $22.59-$24.95/hour depending on experience

Deadline for the Job posting is December 7, 2023 by 2:00pm

Submit Job Application Form, cover letter, resume, and references

online: https://tkemlups.ca/employment/

or at our Human Resources office #200 – 330 Chief Alex Thomas Way.

Office Hours are Monday to Friday 8:00 am to 4:00 pm &

closed for lunch from 12:00 pm to 1:00 pm

We require each applicant to fill out

an online application form which can be found at:  https://tkemlups.ca/employment/

Any late submissions or submissions without the job application form will not be considered.