Community Health Representative (CHR) Assistant

  JOB POSTING

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community.  As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

POSITION TITLE:     Community Health Representative (CHR) Assistant                               

DEPARTMENT:                   Community Services     

SUPERVISOR:                     Community Services Health Representative      

TERMS:                                Full Time, Permanent                   

REFERENCE #:                    2024-044

Purpose of Position:

The Community Service Health Assistant is responsible for the efficient, timely and accurate processing of member requests with respect to the medical/dental funds. s.  In addition, the incumbent is responsible for assisting with a variety of financial tasks associated with these funds within the Community Services Department for the Tk’emlúps te Secwépemc, (TteS).

Duties and Responsibilities:

The Community Service Health Assistant will provide support to the Community Services Health Representative in the following areas:

• Financially administer Medical/Dental  funds in accordance with their respective policies, standards and procedures
• Compile and track receipts, applications, establish and maintain files and other related documents
• Monitor  funds, their expenditures in comparison to their respective budgets,
• Draft purchase orders and cheque requisitions
• Monitor funding expenditures as payments are being made out each week from the budgets.
• Submit financial report analysis to the Community Services Health Representative  and keep  the Community Health Representative  informed about the funds
• Ability to perform duties under pressure (i.e., meeting deadlines, producing a high volume of work with speed and accuracy, paying attention to detail)
• Maintains confidentiality on all matters relating to the affairs of TteS.
• Wellness checks to our community members, via telephone calling.
• Create documents, as needed (i.e. Medical Equipment Sign In/Out Sheets, etc.)
• Advocate for clients between medical & recreation, when required.
• Request the transference of recreation funds to medical funds, when deemed urgent
• Keep track of medical supplies & equipment
• Take inventory of medical supplies & equipment
• Create brochures & pamphlets for the health team staff.
• Booking of venues, flights & hotels for medical purposes
• Organize & assist in hosting of various workshops.
• Calculating accommodations, milage, and meal expenses for clients
• Assist clients in filling out appropriate medical forms (First Nations Health Authority, Pacific Blue Cross)
• Upkeep of the filing system
• Creating of new files for clients
• Gathering of information & creation of “Workshop Binders” for the health department
• Ordering of office & medical supplies
• Keep all forms up to date & fully stocked at the drop box.
• Keep up on current changes within the medical agencies
• Attend workshops, meetings, team builders, and mandatory meetings.
• Attend workshops, meetings, in the absence of the Community Services Health Representative
• Must be able to travel, in or out of town, for workshops & meetings as well
• Perform other duties as assigned.

Professional Certification, Education and Experience:

• Minimum high school diploma or equivalent
• A combination of one (1) year clerical/administrative support experience, education and/or training or an equivalent combination of education and experience.
• Experience/training in keyboarding, Internet, the Microsoft Suite of software products and any other standard computer applications.
• Must pass Criminal Record Check—Vulnerable Sector.
• MS Excel experience

Skills and Abilities:

• Proficient in Microsoft Office.
• Ability to maintain a high level of accuracy.
• Be detail oriented with strong organizational skills.
• Good oral and written communication skills.
• Strong ability to be flexible and take initiative.
• Ability to work independently and use good judgment, focus on details.
• Ability to organize workload, set priorities and meet deadlines.
• Ability to interpret and monitor compliance with financial policies and procedures.
• Ability to accurately enter, retrieve and modify information from a variety of sources 
• Ability to perform duties under pressure (i.e., Meeting deadlines, producing a high volume of work with speed and accuracy, paying attention to detail)

HOURS OF WORK:           Normal Day shifts – 7 hours. Non-normal shifts may be required.

PAY GRADE:                        Starting at $22.59-$24.95/hour depending on experience

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.

Deadline for the Job posting is June 18, 2024 by 2:00pm

Submit Job Application Form, cover letter, resume, and references

online: https://tkemlups.ca/employment/

or at our Human Resources office #200 – 330 Chief Alex Thomas Way.

Office Hours are Monday to Friday 8:00 am to 4:00 pm &

closed for lunch from 12:00 pm to 1:00 pm

We require each applicant to fill out

an online application form which can be found at:  https://tkemlups.ca/employment/