Community Services Events Coordinator

Job No: TTES82

Location: Kamloops

Employment Status: Full-Time, Permanent

No. of Vacancies: 1

Closing Date: 19 Jun 2024 PDT

  JOB POSTING

 

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community.  As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

 

POSITION TITLE:     Community Services Events Coordinator              

DEPARTMENT:              Community Services         

SUPERVISOR:                Community Services Manager       

TERMS:                            Full-Time, Permanent

REFERENCE #:                2024-047          

 

Purpose of Position:

 

The Events Coordinator is responsible for planning, organizing and coordinating events relations on behalf of the TteS.

 

Duties and Responsibilities:

 

• Plans, organizes and coordinates organizational events within budgets, policies and standards for the TteS. (95%)
• Creates an annual event plan, conducting and manging existing community service events.
• Manage CS Events budget and handle events accounting needs including team expense submissions, invoicing, payments, and tracking.
• Be the events main point of contact.
• Liaise with vendors (caterers, photographers, audio visual companies etc.)
• Assist with volunteers for events.
• Coordinates and oversees day-to-day delivery of event planning services for TteS and Community Services
• Collaborate and assist with Community Services for Community events contacts to determine event logistics, coordinate appropriate TteS supports and maintain TteS protocols, coordinate with Communications and Corporate Event Coordinator.
• Develops efficient and comprehensive event planning resources.
• Establish TteS event guiding documents including planning protocol and checklist.
• Sets up and operates audio-visual equipment for meetings and events.
• Ensures proper protocols, approvals and budgets are in place and adhered to.
• Organizes special community events and assists in event coordination as deemed appropriate by Community Services Manager
• Assist Corporate Events Coordinator for press tours with the media as requested.
• Supervises the scope of planned events.
• Ensures the native language, culture and history are reflected in aspects and functions of the department.
• Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.
• Maintains confidentiality on all matters relating to the affairs of the TteS and Community Services.
• All Other related duties as required. (5%)

 

 

Professional Certification, Education and Experience:

 

Completion of a Certificate or Diploma in Event Planning, Communications, Journalism, Public Relations, or Marketing and 2 years directly related experience or an equivalent combination of education and experience.

Demonstrated experience planning, organizing, and coordinating events.

 

Must have a valid Class 5 Drivers License.

 

 

Financial Responsibility:

 

This position is responsible for a budget of approximately $100,000.

 

Supervision or Training Duties:

 

Supervises the scope of planned events.

 

Skills and Abilities:

 

• Ability to plan, organize and coordinate work.

• Excellent oral and written communication.

• Strong teamwork and cooperation, service orientation skills.

• Ability to balance and blend various departmental needs into effective communication strategies.

• Ability to research and collect data and to prepare reports and related documentation.

• Advanced computer skills in word processing, website management and spreadsheet applications.

• Knowledge and understanding of monitoring services, and communication techniques.

• Basic understanding of photography and use of a/v equipment.

• Demonstrated ability to coordinate and manage concurrent activities, keeping staff and colleagues informed.

• Ability to work in a cross-cultural environment.

 

 

 

HOURS OF WORK:       Normal Day shifts – 7 hours. Non-normal shifts may be required.

PAY GRADE:                   Starting at $25.98-$38.21/hour depending on education & experience

 

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.

 

Deadline for the Job posting is June 19^th, 2024 by 2:00pm

 

Submit Job Application Form, cover letter, resume, and references

online: https://tkemlups.ca/employment/

or at our Human Resources office #200 – 330 Chief Alex Thomas Way.

Office Hours are Monday to Friday 8:00 am to 4:00 pm &

closed for lunch from 12:00 pm to 1:00 pm

 

We require each applicant to fill out

an online application form which can be found at:  https://tkemlups.ca/employment/

 

Any late submissions or submissions without the job application form will not be considered.